Email

Information Exchange

E-mail messages can include a wide variety of information that we might have seen on bulletin boards or flyers in the past. Email makes distributing this information quick and simple. You can send information directly to:

Individuals

Users can send email to exchange information with just one person. As a student, you are most likely to ask informational questions of your professors or classmates. Students often ask for information about:

Small Groups

Typically, users send email to small groups of people with a common interest, say a committee or a work group. With these groups, the most common kinds of information exchange include:

Large Groups

Users often send email to large groups advertise a product or service. In a way, these messages function much as commercials do on television. With these groups, the most common kinds of information exchange include:

Writing General Announcements

When you write a general announcement, be sure to answer the W questions: who, what, when, where, and why. It's also a courtesy to announce "how much" if there is an admission charge or donation expected. Verify the information before you compose your message, proofread carefully, and then keep track of the addresses you use to distribute your announcement, just in case you need to update the information should it change.

You'd be surprised how often email writers forget to announce the time or place of an event. Not only is it embarrassing to have to send a second general announcement about the event, but you're likely to be flooded with requests for that information, and handling those requests can eat up the time you saved by using email in the first place.

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Introduction