Engineering Proposals

General Format

You can submit a proposal in several ways, depending on your audience. For example, proposing a project to your supervisor may require a phone call or a quick e-mail. Or, you may write a short memo, outlining your ideas. On the other hand, you may have to produce a lengthy proposal that provides project background and completely describes the proposed work. Typically, you will know which format to use based on the proposal's context.

When you write a lengthy proposal, you will have to spend time conducting research before you begin writing. This research might include locating other designs and theories to refer to as examples or to critique. A proposal might also include graphics to help an audience visualize your ideas. You might incorporate other data, such as dollar figures and time schedules, so your audience knows exactly how long the project will take to complete and much it will cost them To read more, choose any of the items below:


In the proposal's Introduction, you should provide information about the need for a proposal. In other words, here is where you state why you are writing the proposal in the first place. You should also provide an overview of what the rest of the proposal includes.


In the Qualifications section, you should show that you and your organization (if applicable) are skilled and capable of completing the proposed work successfully. You should view this section as a "resume" since in it, you will depict your skills and experiences. If your audience is your supervisor or other managing decision-makers, then you may not need to include this section.


In the Background section, you should depict the problem/situation that lead to your writing a proposal. Here, you should show that you thoroughly understand the problem. If your audience already knows the Background, you may not need to include this section. For example, your supervisor or other managing decision-makers may already be familiar with the specific problem. Therefore, you don't need to tell them what they already know.

Work Schedule

The Work Schedule section does exactly what its name implies: It presents the time frame in which you will complete the proposed work. This section informs your audience of what to expect from you and when. It also helps to keep you organized. If, after you begin working, you are unable to keep this schedule, you should always communicate changes in deadlines to the appropriate people.

Proposal Statement

In the Proposal Statement section, you should inform your audience of exactly what you are proposing. You should also include what you aren't proposing. For example, if you are proposing partial work on a project, state this and then verify what your work will not include.


In the Cost section, you should present what costs you anticipate your project will involve. To do this, divide your expenses into categories and provide dollar figures. For example, labor costs for each worker, materials, etc. Then, you might provide a total cost.


In the Results section, you should discuss the outcome of your proposal. The types of outcomes resulting from a proposal cover a wide range. For example, you may be creating a design, building an actual construction, or even producing a lengthy report. Be sure to state exactly what the Results will be.


The Conclusion section is similar to the ending of a cover letter. Here, you should summarize why you should be considered and how you can be contacted. You might also reiterate why you are the best person or group for the project.


In the Methodology section, you should present how you will complete the project's work. This is similar to a Lab Report's Procedures section in that you have to discuss the steps you will have taken to reach a final goal.

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