A number of situations call for a business memo to be marked with additional notations. They should be placed two spaces below the body of the memo.
When a memo references one or more documents that are enclosed by the writer, the enclosure is noted in one of the following ways:
- Enclosure: Wholesale Pricing Packet
- Enclosures (5)
- Enc. (or Encs.)
When a memo has been dictated to an assistant it should be initialed. Both writer and assistant are acknowledged with their personal initials. The writer's initials appear in uppercase letters and the assistant's will appear in lowercase letters in one of the following ways:
- EIB: pjc
When copies of a memo are sent to named business associates or other interested parties, those recipients are acknowledged with their full name as in the following example.
- cc: Annie Getz
- cc: Glenn Widget, Ida Mae Knott