Formatting Business Memos
The format of a business memo differs in two significant ways from that of a business letter: 1) it does not include an inside address and, 2) it does not include a salutation or a complimentary close. Those elements, all of which are required in a business letter, are not required in a business memo.
There are only two formatting decisions to make, each of which is a simple matter of preference. The heading may be formatted either vertically or horizontally and the body in either a full or modified block style.
- Full Block Style: Left justified, single-spaced paragraphs separated by a double space.
- Modified Block Style: Indented, single-spaced paragraphs not separated by a double space.
- Secondary Pages: All but the first page should include a header containing the recipient's name, the page number, and the date.
The three elements of a business memo are the title, the heading, and the body. When additional notations are required they should be justified to the left hand margin two spaces below the body.