The Additional Notation
A number of situations call for a business letter to be marked with notations signifying those situations. These notations should be placed two spaces below the position or title line following the writer's printed signature.
When a letter references one or more documents that are enclosed by the writer for the recipient, the enclosure is noted in one of the following ways:
- Enclosure: Wholesale Pricing Packet
- Enclosures (5)
- Enc. (Encs.)
When a letter has been dictated to an assistant it should be initialed. Both writer and assistant are acknowledged with their personal initials. The writer's will appear in uppercase letters and the assistant's will appear in lowercase letters in one of the following ways:
- EIB: pjc
When copies of a letter are sent to named business associates or other interested parties, the copy recipients are acknowledged with their full name as in the following example.
- cc: Ms. Annie Getz
- cc: Mr. Glenn Widget, Ms. Ida Mae Knott