Creating and Using Overheads

Back to Using Overheads

The following tips will help you prepare for your actual presentation. Should anything go wrong during the actual presentation, don't panic. You can always adjust your presentation--just be prepared to do so.

• The Room: If the presentation setting is unfamiliar to you, visit it ahead of time. Knowledge of the room's layout, lighting, and equipment will allow you to make adjustments and requests for adequate facilities.
• Equipment: On the day of the presentation, double-check that the equipment is there and working. Rehearse with it if possible.
• Handouts: Handouts are difficult to use effectively. Avoid them whenever possible. Otherwise, do not hand them out during a presentation. Distribute handouts either before or after your presentation, depending on whether or not your audience requires them for information throughout the presentation.
• Overheads: Always number your overheads. This way, should you drop the pile, you can quickly reassemble.
• Bulbs: If you are using an overhead projector, check to make sure the machine has an extra bulb. Burned-out bulbs can be replaced, and your presentation will continue as planned.
• Using Your Overheads: Position yourself so the projection screen is clearly visible to the audience. Don't obstruct the audience's view. This sounds obvious, but double-check during your presentation to be sure! Also, don't talk to your visual. Talk to the audience.
• Showing Graphics: Use progressive disclosure with your graphic. This means reveal your points as you make them . Remove a visual once you are done with it, but give your audience at least 30-60 seconds with each visual.
• Time of Day: Remember, your audience is human. Their energy levels will vary depending on the time of day.