Response Memo

The purpose of this memo is to provide the audience with desired information. It usually has four parts:

purpose statement
summary
discussion
action

Begin this memo with a short paragraph stating the purpose, which is always to respond to a request for information. Next, summarize the information requested.

Third, in a discussion section, point out to the reader any important information that you feel should be highlighted or stressed.

Finally, in the action section, state any additional action you are going to take or feel should be taken to properly address the original request for information.

Example Response Memo

Writing Guides

Writing Business Memos

Response Memo