Writing Email

When you write a general announcement, be sure to answer the W questions: who, what, when, where, and why. It's also a courtesy to announce "how much" if there is an admission charge or donation expected. Verify the information before you compose your message, proofread carefully, and then keep track of the addresses you use to distribute your announcement, just in case you need to update the information should it change.

You'd be surprised how often email writers forget to announce the time or place of an event. Not only is it embarrassing to have to send a second general announcement about the event, but you're likely to be flooded with requests for that information, and handling those requests can eat up the time you saved by using email in the first place.