Establish Your Objective
The objective The of an instructional memo is to convey a clear-cut directive upon which its reader can then act. It should be presented in a crisp and clear manner within a contextual framework that is easy to understand.
For an instructional memo to be most effective, build toward the statement of your directive. By including your instructions in a discussion that follows the opening and summary sections, you show your readers how the directive fits into a larger picture.
In the sample instructional memo, the writer waits until the third paragraph before spelling out the actions he needs the reader to take. He uses the first couple of paragraphs to build the contextual basis that will support his instructions.
Establish your objective. Below the heading, make a "to do" list. Fragments are O.K. Eventually this list will become the instructional part of your discussion. As such, it is the most logical place to start building your memo.
On completion your objective will be clearly outlined. Later, while drafting your memo, this list will be turned into complete sentences and a paragraph.