Close Your Memo
An instructional memo should close as crisply as it opens. Your last paragraph is a final opportunity to draw conclusions or make recommendations and it should clearly indicate that you mean business; however, it should also be treated as a good will building opportunity.
A personable and helpful tone is very much in order. Whenever you can, whenever it is appropriate, offer to be of further assistance. This seemingly small thing is actually anything but small; it reminds your readers that you are on their side, that you are a team player.
In the sample instructional memo the writer uses the closing paragraphs to make her recommendation and offer further assistance. She uses inclusive language that displays a teamwork approach to working across personnel and departmental lines.
Close your memo. Add a final remark at the end of your draft and remember; this is an administrative tool used to convey important information. Be as personable as the relationship with your reader allows while respecting the hierarchical strata within your company. Upon completion you will have a finished draft that you can review and revise.