Review and Revise Memo
Reviewing and revising your draft is the last step in writing an informational memo. It is a final inspection time. Now is when you hone your memo's textual content, checking to see that your objective is clearly stated and that your scope is sufficiently inclusive for the reader to understand your directive.
Look for obvious errors. Check for misspelled words, poor sentence structure, and grammar mistakes. Make sure that you have been direct and to the point. Use a strong active voice.
Keep in mind the overall cohesiveness of your memo. Look for accuracy, clarity, and a sense of completeness. Ask yourself if the transitions between paragraphs are working and if your point of view, tone, and style are consistent throughout the text.
Examine your word choices carefully. Ambiguous words lead to confusion. Jargon and abstract terms may not be understood at all and affectations, clichés, and trite language tend to diminish the substance of your message.
Review and revise your memo. On completion you will have a fully formed informational memo You should give yourself a break and then review it once again.