How to Write a Refusal Letter

Authors & Contributors

The scope of your refusal should be brief and upbeat, explaining the reasons that prevent you from accepting the invitation or offer. In refusing a job offer, restate the title of the position. Doing so reaffirms the essential details of the offer being declined and ensures that your objective is understood.

Inform your reader of the reason(s) why you are declining. Be forthright with the potential employer. Perhaps another company offered a better benefits package or an unexpected opportunity you've been waiting for finally became available.

You are not the first person to decline a job offer; treat it as an opportunity to build good will. After all, you don't know what the future holds. One day you may find yourself knocking on the same door again.

In the sample refusal letter the writer indicates that he has accepted another job offer, one that is not contingent upon the need to relocate.