How to Write a Refusal Letter

Authors & Contributors

A refusal letter should be addressed to a person who has extended an invitation or a job offer that you are either unable or unwilling to accept. You will have most likely met this person during a previous job interview and should place his or her name in the salutation and the inside heading of your reply. It should also be included on the top line of your envelope.

Keep in mind that people do business with people. When you personalize your letter, addressing the reader by name, you recognize that person's individual importance and their value as a human being.

In the inside heading of the sample refusal letter, the reader is identified by both her name and the position she holds.