How to Write an Acceptance Letter

Authors & Contributors

The scope of your acceptance letter should be brief and upbeat, addressing any formalities or contingencies that relate to the commitment you are making.

In accepting a job offer, restate the title of the position and the expected compensation. Doing so reaffirms the essential details of the offer, eliminates the potential for error, and ensures that your objective is not misunderstood.

Inform your reader of any logistical details that may impact your availability, such as a graduation date, relocation issues that may effect your starting date or the existence of a competing offer. When necessary, address any contingencies that relate to your acceptance, such as finalizing a salary negotiation or an employment package.

Be forthright with the employer. He or she understands that you are making a difficult decision and will normally extend a short grace period in which you may consider your options.

In the sample acceptance letter the writer reminds his new employer of a previously discussed date at which time he is available to report for work and briefly explains a temporary long distance commuting situation.