How to Write an Acceptance Letter

Authors & Contributors

Reviewing and revising the draft of your acceptance letter is a final inspection, a last check to see whether your objective is clearly stated and your scope concisely defined. Put yourself in the reader's shoes and ask whether the details are accurate and complete.

Look for obvious errors. Check for spelling, sentence structure and grammar mistakes. Your complaint should be direct and to the point, so make sure that you have used a strong active voice.

Keep in mind the overall cohesiveness of your letter. Look for accuracy, clarity and a sense of completeness. Ask yourself if the transitions between paragraphs are working and if your point of view, tone and style are consistent throughout the text.

Examine your word choices carefully. Ambiguous words lead to confusion. Jargon and abstract terms may not be understood at all and affectations, clichés and trite language serve no real purpose and will obscure your objective.

If you have not written an opening or a closing now is the time. Lead into the acceptance with an affirmative statement regarding your commitment. Conclude with an enthusiastic forward-looking comment.

At the beginning of the sample acceptance letter the writer accepts an entry-level position and thanks the employer for making the offer.

At the end of the sample acceptance letter the writer expresses his excitement and looks forward to being part of the team.