Writing Business Email

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The signature block in a business email does the work of the heading or letterhead found in the format of a business letter. In other words, it supplies the contact information belonging to the sender.

This is the last item in an email. It is always located on the left hand margin below the signature line and is often separated from the body with a short line of keyboard characters. For example:

• Equal Sign ==================
• Asterisks ********************
• Minus Sign ------------------------------
• Underscore ____________________

A signature block should contain all the contact information a recipient might require in order to respond to an email. It should begin with the Senders Name, Title, and Business Organization. A Physical Location, Phone Numbers, Email Address, and Web site should follow. Here is an example:

********************
Peter Connor
Owner/Managing Editor
The Write Company
Bellvue, CO 80512
Voice: 970.493.84XX
Fax: 970.493.84XX
Email: peter@write-company.com
Web site: http://write-company.com